Every day I get a basket full of spam-emails that usually fit into one of four major categories:

  • Invitations to conferences (You are a great scientist and we would love to have you as an invited / guest speaker at our conference but pay your own way).
  • Invitations to submit to some new – possibly predatory – journal (We read your brilliant article ZZZ and would like to have you submit similar research to our journal; it only costs $XX). This is complicated by the fact that two other scientists with the same name as mine, one with the same middle initial too (!), were in the field of medicine so it can be for a journal of oncology, gynaecology or whatever.
  • Invitations to be a board member of a new – again possibly predatory – journal.
  • Offers from companies to make my life easier with respect to publishing, specifically for editing services. It is from this last category that, possibly for the first time, something useful was in the email.

Below is a set of 12 rules-of-thumb for writing a scientific paper from the fourth category which actually is useful. At the end of this blog, you’ll see why!

  1. Consolidate all the information. Ensure you have everything you need to write efficiently, i.e., all data, references, drafts of tables and figures, etc.
  2. Target a journal. Determine the journal to which you plan to submit your manuscript and write your manuscript according to the focus of the targeted journal. The focus may be clearly stated within the journal or may be determined by examining several recent issues of the targeted journal.
  3. Start writing. When writing the first draft, the goal is to put something down on paper, so it does not matter if sentences are incomplete and the grammar incorrect, provided that the main points and ideas have been captured. Write when your energy is high, not when you are tired. Try to find a time and place where you can think and write without distractions.
  4. Write quickly. Don’t worry about words, spelling or punctuation at all at this stage, just ideas. Keep going. Leave gaps if necessary. Try to write quickly, to keep the flow going. Use abbreviations and leave space for words that do not come to mind immediately.
  5. Write in your own voice. Expressing yourself in your own way will help you to say what you mean more precisely. It will be easier for your reader if they can “hear” your voice.
  6. Write without editing. Don’t try to get it right the first time. Resist the temptation to edit as you go. Otherwise, you will tend to get stuck and waste time. If you try to write and edit at the same time, you will do neither well.
  7. Keep to the plan of your outline. Use the headings from your outline to focus what you want to say. If you find yourself wandering from the point, stop and move on to the next topic in the outline.
  8. Write the paper in parts. Don’t attempt to write the whole manuscript at once, instead, treat each section as a mini-essay. Look at your notes, think about the goal of that particular section and what you want to accomplish and say.
  9. Put the first draft aside. Put aside your first draft for at least one day. The idea of waiting a day or more is to allow you to “be” another person. It is difficult to proofread and edit your own work; a day or more between creation and critique helps.
  10. Revise it. Revise it and be prepared to do this several times until you feel it is not possible to improve it further. The objective is to look at your work not as its author, but as a respectful but stern critic. Does each sentence make sense? In your longer sentences, can you keep track of the subject at hand? Do your longer paragraphs follow a single idea, or can they be broken into smaller paragraphs? These are some of the questions you should ask yourself.
  11. Revise for clarity and brevity. Revise sentences and paragraphs with special attention to clearness. For maximum readability, most sentences should be about 15-20 words. For a scientific article, paragraphs of about 150 words in length are considered optimal. Avoid using unnecessary words.
  12. Be consistent. Often a manuscript has more than one author and therefore the writing may be shared. However, the style needs to be consistent throughout. The first author must go through the entire manuscript and make any necessary editorial changes before submitting the manuscript to the journal.

P.S. While the editing company claimed copyright, I found these steps in a number of places on the Internet, including a published article (see footnote[1] for the citation and links for downloading it.). Based on this fact I’ll add a thirteenth rule:

  1. Don’t plagiarise and claim authorship. Always cite your sources, as plagiarism is a capital offence in the scientific world!

Finally, a few years ago I gave a workshop on how to write a scientific article which was captured and put on YouTube.

[1] Michel, L.A. (2012) How to prepare a scientific surgical paper: a practical approach. Acta Chirurgica Belgica, 112, 323-339. https://doi.org/10.1080/00015458.2012.11680848
Available via: https://www.researchgate.net/publication/233766120_How_to_Prepare_a_Scientific_Surgical_Paper_A_practical_approach

Join the conversation! 1 Comment

  1. Ter aanvulling als stap 0 om vooraf de structuur van het artikel te bepalen. Dit zorgt voor een duidelijke afbakening en focus. Je kunt dan eerst de informatie in steekwoorden verdelen over de verschillende paragrafen, zodat alles een plek krijgt. Dan hoef je daar niet meer over na te denken tijdens het schrijven.
    Een handige structuur (met schrijftips) voor technische onderwerpen is bijvoorbeeld deze: https://cse.unl.edu/~goddard/WritingResources/Templates/Generic-Technical-Paper-Skeleton.html

    Reply

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About Paul Kirschner

Nederlands: Prof. dr. Paul A. Kirschner, dr.h.c. is Universiteishoogleraar en hoogleraar Onderwijspsychologie aan de Open Universiteit. Hij is ook Visiting Professor Onderwijs met een leerstoel in Leren en Interactie in de Lerarenopleiding aan Oulu University (Finland) waar hij ook een Eredoctoraat heeft (doctor honoris causa). Hij is een internationaal erkende expert op zijn gebied en heeft zitting gehad in de Onderwijsraad in de periode 2000-2004 en is lid van de Wetenschappelijk Technische Raad van SURF. Hij is Fellow of the American Educational Research Association (AERA; NB de eerste Europeaan aan wie deze eer werd toegekend), de International Society of the Learning Sciences (ISLS) en van de Netherlands Institute for Advanced Study in the Humanities and Social Science of the Royal Dutch Academy of Sciences (NIAS-KNAW). Hij was President van de International Society for the Learning Sciences (ISLS) in de periode 2010-2011. Hij is Hoofdredacteur van de Journal of Computer Assisted Learning en Commissioning Editor van Computers in Human Behavior, en hij is auteur van Ten steps to complex learning (Routledge/Erlbaum). Hij schrift ook regelmatig voor Didactief (de kolom KirschnerKiest over wat docenten kunnen met wetenschappelijke resultaten). Hij is ook medeauteur van het boek Jongens zijn slimmer dan meisjes XL (EN: Urban Myths about Learning and Education). Hij wordt gezien als expert op veel gebieden en vooral computerondersteund samenwerkend leren (CSCL), het ontwerpen van innovatieve, elektronische leeromgevingen, mediagebruik in het onderwijs en het verwerven van complex cognitieve vaardigheden. English: Paul A. Kirschner (1951) is Distinguished University Professor and professor of Educational Psychology at the Open University of the Netherlands as well as Visiting Professor of Education with a special emphasis on Learning and Interaction in Teacher Education at the University of Oulu, Finland where he was also honoured with an Honorary Doctorate (doctor honoris causa). He was previously professor of Educational Psychology and Programme Director of the Fostering Effective, Efficient and Enjoyable Learning environments (FEEEL) programme at the Welten Institute, Research Centre for Learning, Teaching and Technology at the Open University of the Netherlands. He is an internationally recognised expert in the fields of educational psychology and instructional design. He is Research Fellow of the American Educational Research Association and the Netherlands Institute for Advanced Study in the Humanities and Social Science. He was President of the International Society for the Learning Sciences (ISLS) in 2010-2011, member of both the ISLS CSCL Board and the Executive Committee of the Society and he is an AERA Research Fellow (the first European to receive this honour). He is currently a member of the Scientific Technical Council of the Foundation for University Computing Facilities (SURF WTR) in the Netherlands and was a member of the Dutch Educational Council and, as such, was advisor to the Minister of Education (2000-2004). He is chief editor of the Journal of Computer Assisted Learning, commissioning editor of Computers in Human Behavior, and has published two very successful books: Ten Steps to Complex Learning (now in its third revised edition and translated/published in Korea and China) and Urban Legends about Learning and Education (also in Dutch, Swedish, and Chinese). He also co-edited two other books (Visualizing Argumentation and What we know about CSCL). His areas of expertise include interaction in learning, collaboration for learning (computer supported collaborative learning), and regulation of learning.

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